Tuition and Fees

Charges for 2018-2019

Students who enroll full-time and subsequently reduce their academic hours to less than 12 hours will not be entitled to any tuition adjustment. Moreover, reducing hours may jeopardize financial aid awards.

All students residing in residence halls must select one of the meal plan options. Returning students must make a selection of the meal plan desired by April 19, 2019. If no selection is made, students will automatically be charged for the full meal plan. Questions regarding meal plan options should be directed to the Office of Student Services. No adjustments will be made after the April 21 deadline. Students may make their selection by contacting the Office of Student Services in the Ringhaver Student Center. All first-time resident students who reside on campus are required to be on the full meal plan for the first full academic year.

*Tuition charges are a flat rate for full time students enrolled in 12 to 19 credit hours. Students taking more than 19 credit hours during any semester will be charged $645 for each credit hour exceeding 19 hours. Students attending on a part-time basis, refer to “Part-Time Students” section, below.

Special Fees

A limited number of fees may be charged but are not necessarily applicable to all students.

Payment of Tuition and Fees

Failure to meet financial obligations in a reasonable manner can result in the cancellation of a student’s enrollment. Students with balances on their financial accounts will NOT be issued diplomas and official transcripts. No adjustment will be made to charges for any student whose enrollment is involuntarily terminated from the College.

Payment Schedules

Fall semester: Payments are due by August 1

Spring semester: Payments are due by December 1

Payments must be made in accordance with the deadlines before a student is permitted to complete final registration or attend classes. All tuition and fees can be paid online via https://my.flagler.edu. E-Check payments can be made at no additional charge to students or their parents/guardians. The Student Accounts Office hours are Monday through Friday 8:00 am to 4:30 pm daily during the academic year. All unpaid balances will be sent to a collection agency after 90 days. Students will incur all costs associated with collection.

Billing Procedures

The Office of Business Services will e-mail student e-bill notification information prior to the August and December deadlines. The student is responsible for making sure that the responsible billing party and the e-mail address on record with the Office of Business Services are up-to-date at all times. It is the student’s responsibility to set up a parent/authorized payer to receive all e-bill notifications. If the e-bill notification has not been received by July 7 for fall semester and November 15 for spring semester, students should log on to my.flagler.edu, and select the Students Pay Here button to download a copy.

Any changes in the student’s status (not attending, going from full-time to part-time, or going from part-time to full-time) must be communicated in writing to the Office of the Registrar prior to June 15 for the fall semester, and prior to October 1 for the spring semester.

If a student has decided not to attend, the Office of Business Services and the Office of the Registrar must be notified in writing prior to the end of add/drop. Failure to notify the Office of Business Services by the add/drop deadline that a student will not be attending will result in a tuition charge. In addition, if a student paid the $400 advance deposit to be a boarding student, then submitted notification after the deadline that he/ she will not be attending, this change will result in a room charge based on occupancy of room assigned and forfeiture of the advance deposit.

The student e-bill notification statement will reflect credit for approved financial aid awards. Students are only allowed to deduct the financial aid awards that have been guaranteed for that semester in determining the payment due. No deduction is allowed for work study awards listed on the financial aid award letter. Private scholarships and private source loans may be deducted only with the approval from the Office of Business Services. The scholarship donor letter must have been received by the Office of Financial Aid prior to deducting. If there is a question on whether aid can be deducted, contact the Office of Business Services.

Payment is required to be submitted to the Office of Business Services by the payment deadline, or have a confirmed enrollment in the semester payment plan by the payment deadline date. Payment may be completed electronically via the website at my.flagler.edu, Students Pay Here button to the Payment Center Callout. Late submission or failure to submit the payment by the deadline will result in a late fee charge of $250. Failure to submit payment may result in schedule cancellation.

Once a financial aid deduction has been taken, the student is responsible for following through with that financial aid. The student is responsible for ensuring that the funds from private scholarships and private source loans are received in the Office of Business Services. The College is not responsible for sending bills or statements for private scholarships, private source loans, or any other third party entities. If there is any change in financial aid, the student is responsible for any resulting balance owed on the student account.

Students and responsible billing parties should be aware that grants from the federal and state governments and loans from federal programs or banking institutions usually do not arrive at the College by the payment due date. In fact, most do not materialize until late in the semester. In most cases, the College is willing to wait for the grant or loan to satisfy amounts owed. Students should bring sufficient funds to purchase books and supplies, and to provide for any of their necessary expenses for the full length of the semester.

E-bill notifications will be sent prior to the August and December deadlines. If additional charges are added to the student account during the semester, the Office of Business Services does send out interim-e-bills. Students may view their account balance and information via https://my.flagler.edu under the “Students” tab on the top of the page, click on the red “Business Services” button. Any amounts owed to the College may result in a student not being allowed to register for the subsequent semester.

Florida Prepaid College Program

A student who has entitlements under the Prepaid College Program may have his/her entitlements transferred to Flagler College. The student needs to contact Florida Prepaid at least one month prior to the start of his/her first semester and fill out the Authorization Transfer Form. The student’s e-bill statement will show preliminary Florida Prepaid Aid each semester. The College normally bills for 15 hours based on the following calculation: Florida Prepaid plans include 120 total hours; dividing this total by eight semesters allows for 15 hours per semester.

Refunds

If for any reason a credit appears on a student’s account following the last day to add/drop classes and all funding is posted, excess funds will be refunded to the student’s eRefund preference selection. It is imperative that the student create and complete the eRefund selection located in the third box at your online payment site (preference selection is available through the student’s log-in ONLY).

Advance Deposit

A housing contract is for a full academic year, unless the student is a graduating senior or an incoming transfer student during the spring semester. Residents’ deposits are non-refundable and are applied to the student’s tuition and fees for the spring semester of attendance. For new students, freshmen, or transfers, nonrefundable advance deposits are due by the date specified in their letter of acceptance. For returning students, only those with an approved housing contract on file with the Office of Student Services will be allowed to pay the boarding advance deposit of $400. The advance deposit of $400 obligates the student to reside on campus for the full academic year.

Payment Plans

The College offers a payment plan option through CASHNet. Information is located on my.flagler.edu, under the “Students” tab on the top of the page, click on the red “Business Services” button. There is a nominal enrollment fee and no interest is accrued while enrolled in the plan. Monthly payments are set up for automatic withdrawal the 15th of each month. The fall plan starts July 15th and the spring plan starts November 15th. Each plan is for a four-month period. Re-enrollment is required each semester for the 4-month payment plan.

Residence Hall Policy

All freshmen must reside on campus, unless they have received prior approval from the Office of Admissions. For returning students, housing is assigned on a first-come, first-served basis, regardless of the student’s year in College. For students who enroll for the fall semester, housing contracts are for the full academic year; thus, the student is responsible for the yearly room and board charges, as specified on Charges for 2018-2019.

Students entering Flagler in January will contract for housing for the spring semester only. Students who will graduate in December, or students who will study away in the spring, should contact the Office of Student Services regarding revision of the housing contract.

Meal Plan Policy

All new students who reside on campus are required to be on the full meal plan for the first full academic year. Students who do not reside on campus may also select one of the meal plan options by contacting Student Services. Payment for that selection is due immediately at the Office of Business Services. Non-boarding students may purchase partial meal plans directly from the food service contractor; or they may purchase individual meals in the dining hall. See www.flaglerdiningservices.com for further information.

Health Insurance

All full-time undergraduate students enrolled for 12 or more credits, including international students, are required to have adequate health insurance coverage while attending the College. All athletes are required to have health insurance that meets Federal and NCAA standards. Flagler College will charge all students an initial health insurance fee in the first semester of attendance. Students can waive the required insurance by providing proof of health coverage with an insurance company chartered in the United States (headquartered in the United States). The fee is non-refundable once coverage is established. The coverage renews annually, and the fee is due and payable each fall semester, unless evidence of alternate coverage is provided. For proof of alternate coverage, ALL insurance companies must be chartered in the United States (headquartered in the United States).

Books and Supplies

Tuition does not include the cost of required textbooks or supplies, which must be purchased by the student at the beginning of each semester. The Flagler College Bookstore accepts cash, personal checks, Bookstore gift cards, and ALL major credit cards. For more information and for a cost comparison guide, visit the Bookstore’s website, www.flaglercollegebookstore.com, which provides full access to all course text information.

Enrollment Policy

Students who enroll at Flagler in the fall are encouraged to attend the College for the entire academic year. Although the College operates on a semester calendar for academic purposes, financial commitments for instruction, plant operations, and other fixed costs are yearly arrangements. These yearly costs are budgeted on the basis of fall semester enrollments. Therefore, when a student withdraws from Flagler prior to the end of the academic year, the College realizes a financial loss.

Charge Adjustments Due to Failure to Attend/Withdrawal

A student who pays the advance deposit but does not begin attending classes or who begins attending classes and subsequently withdraws may be entitled to an adjustment of some or all of the charges for that semester. The decision will be based on a specific date, as determined by the College. For a student who does not begin attending classes, the determining factor will be the date of written notification to the Office of Business Services and the Office of the Registrar.

For a student who voluntarily withdraws, or who is administratively withdrawn, the last day the student attended a class or classes will be the determining factor. For ease of reference, the terms withdraw or withdrawal will be used herein for all cases involving students who begin attending classes and cease attending during a semester, regardless of the reason.

There are two basic considerations involved when a student does not enroll or withdraws. The first consideration is how the student’s various charges will be handled. The second is, if the student has financial aid, how the financial aid will be handled. These considerations are outlined in the following sections. Based on the following adjustments, a student’s account may reflect a credit available for refund, or an additional amount owed to the College.

How to Calculate Charge Adjustments

1. Tuition Charges:
   1. 100% adjustment for a written request received by the Office of Business Services and the Office of the Registrar by the add/drop deadline for the fall and spring semesters.
   2. 50% adjustment for a written request received by the Office of Business services and Office of the Registrar from the day after the add/drop period through the end of the *31st calendar day of the semester for both the fall and spring semesters.
   3. 25% adjustment for a written request received by the Office of Business Services and the Office of the Registrar from the *32nd calendar day through the 59th calendar day of the semester.
   4. No adjustment will be made to the tuition charges if a student is involuntarily terminated from the College.
   5. No adjustment will be made for withdrawal after the 59th calendar day for both the fall and spring semesters.

*All adjustments must be processed by the preceding Friday if the calendar day falls on a weekend.

2. Room Charges:
   Early withdrawal may result in room charges for the whole academic year. The housing contract is for a full academic year, unless the student is a graduating senior or an incoming transfer student during the spring semester.
   1. If a written request is received by the Office of Business Services and the Office of the Registrar by the add/drop deadline for the fall and spring semesters, the advance Deposit will be forfeited and the student will be charged a daily rate up to the date of withdrawal. The daily rate will be based on students’ current room charge.
   2. No adjustment will be made for a request or withdrawal after the add/drop period.
   3. No adjustment will be made to the room charge if a student is involuntarily terminated from the College.
3. Meal Charges:
   1. 100% adjustment for a written request received by the Office of Business Services and Office of the Registrar before the dining facility is open for the student.
   2. Once the dining facility is open for the student, meal charges will be assessed on the basis of the number of days the dining facility was open with the determining factor being the official date of withdrawal. In addition, a $100 meal administrative fee will be charged. The balance of the charges will be adjusted.
   3. No adjustment will be made to the meal charges if a student is involuntarily terminated from the College.
4. Miscellaneous Charges:
   1. Administrative Fees. A fee of $100 will be charged for each withdrawal.
   2. Special Fees. These fees are listed at the beginning of this section of the Catalog. Once assessed, none of these fees are refundable.
   3. Fines. Any fine incurred by a student is not refundable. Students who are suspended for any reason will not receive any change to the original charges assessed to the student.

Summer Term

Tuition payments for the summer term are refundable only if a course is cancelled by the Office of the Registrar. Immediately following the deadline date for payment of courses, the Final Course Schedule showing courses to be offered will be issued. A student registered for a course or courses cancelled because of insufficient enrollment may select another course or may submit a written request for a refund for the course(s) cancelled. Any open balance due to the College must be paid prior to the student registering for summer school. Tuition charges for summer classes must be paid or covered by approved financial aid prior to final registration. Summer term tuition rates apply to faculty led summer study abroad programs. Part-time, audit, and Flagler alumni tuition rates do not apply for summer school.

Financial Aid Adjustments Due to Failure to Attend/Withdrawal

A student who does not begin attending classes is not eligible for any type of financial aid. Also, as discussed later in this section, a student is not eligible for any type of aid sponsored by the State of Florida if he/she withdraws before the end of the add/drop period. In either case, each item of financial aid will be cancelled and returned to its source.

When a student begins attendance and subsequently withdraws, financial aid is subject to adjustment depending on the last date of class attended and the type of aid. The adjustment will involve a determination of how much of the student’s financial aid was “earned” and how much was “unearned.” Earned financial aid will be retained in the student’s account to apply to his/her charges. If the earned aid exceeds the student’s adjusted charges, it can be retained by the student for other educational expenses. The financial aid that is unearned will be withdrawn from the student’s account and returned to the source(s). Students who begin the semester as full-time students and subsequently reduce their academic hours to less than 12 hours, will not be entitled to any tuition adjustment. Changing from full-time to part-time enrollment may affect the student’s financial aid awards.

It should be noted that there will be instances of withdrawal when the amount of earned aid will be disproportionately lower to the adjusted charges than the original amount of aid was to the original charges. In such instances, the student will be required to make payment using his/her own funds. Also, there will be instances when, before withdrawal, a student will have been given a refund by the Business Office because his/her payments and/or financial aid total exceeded the charges assessed, but upon withdrawing, the student will have to repay some of these funds.

The following paragraphs describe how each of the major sources of financial aid will be handled when a student withdraws.

Federal Aid

Federal Aid includes: Federal Direct Subsidized Loan, Federal Direct Unsubsidized Loan, Perkins Loan, Federal Direct Parent Loan (PLUS), TEACH Grant, Pell Grant, and Supplemental Educational Opportunity Grant (SEOG).

A student who withdraws during the first 60 percent of a semester or summer term (beginning with the first day of classes) will have his/her federal aid adjusted based on the amount of time the student was enrolled. The amount of federal aid a student “earns” will be directly proportional to the percentage of time  enrolled. For example, a student with $5,000 of federal aid withdrawing on the 30th day of a 100 day semester will have earned 30% ($1,500) of his/her federal aid. A student with $3,000 of federal aid who withdraws on the 19th day of a 47 day summer term will have earned 40% ($1,200) of his/her federal aid.

There is no adjustment of federal aid after 60 percent of a semester or summer term.

The unearned amount of federal aid will be returned to the source using the following distribution priority: Federal Direct Unsubsidized Loan, Federal Direct Subsidized Loan, Perkins Loan, Federal Direct Parent Loan (PLUS), TEACH Grant, Pell Grant, and Supplemental Educational Opportunity Grant (SEOG).

Example: A student has $5,000 of federal aid consisting of a $2,500 Federal Direct Subsidized Loan, $1,500 Pell Grant, and a $1,000 SEOG. The student earns 30% ($1,500) with 70% ($3,500) unearned. Using the prescribed distribution, the Federal Direct Subsidized Loan of $2,500 would be returned, and then $1,000 of the Pell Grant would be returned.

The College will return unearned federal financial aid funds as determined by a Federal Refund Calculation Worksheet. If a student has received a refund which included unearned federal financial aid, the student may also be responsible for the return of this unearned aid. In this instance, if loan funds are involved, the student can repay these funds to the lender in accordance with the original terms of the loan contract. If the Pell Grant or SEOG is involved, the student must make a cash payment to the College, which, in turn, would be returned to the source, or make a satisfactory repayment agreement with the U.S. Department of Education. It should be noted that the USDOE only requires the student to repay 50% of the unearned portion of the Pell Grand and the SEOG Grant due from the student. The College will notify the student of any unearned federal aid the student is responsible for repaying.

State of Florida Aid

Included in this category are all grants and scholarships administered and/or sponsored by the State of Florida.

As previously mentioned, a student is not eligible for any Florida-sponsored aid if he/she withdraws before the end of the add/drop period.

Students who withdraw from classes after the add/drop period and have State of Florida Aid should contact the Office of Financial Aid to determine any aid adjustments that will be made to their Student Account Balance.

Flagler College Aid

Athletic Scholarships. The Office of Financial Aid and The Athletic Department will make a determination as to the amount, if any, of the scholarship that will be adjusted to the student account.

Resident Advisor Grant. The amount of eligibility will be in direct proportion to the number of days served. For example, a student receiving a $1,200 Resident Advisor Grant who serves 40% of the semester will be allowed to retain $480 of the grant. The Vice President of Student Services is responsible for making the final determination on the amount.

Employee Tuition Benefit Program. The Vice President of Business Services, in consultation with the President, will make a determination of eligibility on a case by- case basis.

Tuition Exchange Grant. Since the Tuition Exchange Grant covers the full cost of tuition, the amount of the grant that is earned will be directly proportional to the amount of the student’s adjusted tuition charges.

All other Flagler College aid will be handled on the same basis as federal funds. This aid includes, but is not limited to, need-based grants, memorial scholarships, Presidential Grant, Young Life Grant, President’s Council Scholarship, etc.

Grants from Other States, Private Source Scholarships, and Loans

These items of aid will be handled in accordance with the policy of the sponsoring organization. Lacking specific guidance, the following applies:

1. A student who does not begin attending classes will have his/her scholarship or loan cancelled.
2. A student who begins attending classes and withdraws will be allowed to retain the full amount of the scholarship or loan for the semester.
3. If there is any question as to the intent of the sponsoring organization, the College will contact the organization for guidance.

Miscellaneous

Procedure for Refunds. Students who have a credit balance in their student account after all tuition fees and related charges have been invoiced will be issued a refund directly to their Account preference selected in CASHNet. All students must activate a refund preference online through CASHNet. Any student who does not activate a refund preference through CASHnet, will be mailed a paper check to their legal address on file.

Policy Exceptions. A student who thinks that extenuating circumstances pertaining to his/her situation warrant special consideration may submit a written appeal to the Bursar. Such an appeal must be submitted within one week of the refund determination, and it must contain full justification supported by appropriate documentation. Additional information regarding and/or relating to the Office of Business Services can be found online at my.flagler.edu/ics, under the Students Tab.

Billing Procedures for:

• Master of Arts Program in Education, Deaf/Hard of Hearing
• Endorsement in Teaching American Sign Language in the Public Schools-Graduate Level
• Endorsement in Severe and Profound Disabilities-Graduate Level

Once registered, a student’s account balance can be viewed online at my.flagler.edu. Students are responsible to review their charges and make payments online by payment due dates. The student’s online account will reflect credit for approved financial aid awards. Questions on charges should be directed to studentaccounts@flagler.edu or by phone at 904-819-6230.

The student is responsible for making sure all contact information, including legal address is up to date on their student account.

Any changes in the student’s status must be communicated in writing to the Office of the Registrar prior to the start of each semester. If a student has decided not to attend, the Office of Business Services and the Office of the Registrar must be notified in writing prior to the end of add/drop date of the semester. Failure to notify the Office of the Registrar and the Office of Business Services by the add/drop deadline that a student will not be attending will result in a tuition charge. In addition, the deposit will be forfeited.

Payment Due Dates:

The Master of Arts Graduate Program has multiple sessions for each semester. Payment for all sessions are due for each semester on the due date as indicated below.

Charge Adjustments/Withdrawals:

All adjustments are based upon the semester, not the session.

All deposits are applied to student’s first semester. If student does not attend or withdrawals by the add/drop date, the deposit is non-refundable.

Student withdrawals must be in writing and received by the Office of the Registrar by the required dates to receive a refund:

1. 100% refund if notice is received by the add/drop date of class for each semester.
2. 75% adjustment (75% of charges cancelled) if the last class attended is prior to the end of the fourth week of the semester.
3. 50% adjustment (50% of charges cancelled) if the last class attended is prior to the end of the sixth week of the semester.
4. 25% adjustment (25% of charges cancelled) if the last class attended is prior to the end of the tenth week of the semester.
5. No refund will be made for withdrawals after the beginning of the eleventh week of the semester.

Refer to the previous “undergraduate sections” for any additional information that may be applicable to you as a graduate student.